Your submission has been received! Helps to Create equal participation Increase Engagement "Be present, or be elsewhere" cUI [.box-highlight]Tip: To make it easy to find the right ground rules, we created a library of over 30 meeting ground rules that can be filtered by each use case.[.box-highlight]. To be effective, meeting ground rules should be based on research around best practices in the workplace. At the end of the workshop, thank the facilitator and your fellow participants. E.L.M.O stands for "Enough, let's move on" and can be established as a meeting rule to cut unnecessary discussions. 30. 60. Treat all meeting participants with the same respect you would want from them. Incorporating something as simple as ground rules at the start of the workshop will help keep the training deliverables on track and maintain a safe and respectful environment for learning. You can respect another persons point of view without agreeing with them. Once stated, anyone in the meeting can say ELMO! at any time to indicate that it is time to move on to the next topic. 58. 5. Ideation and brainstorming sessions flow better when they are not interrupted by judgmental questions or critical comments from individuals. These workshop facilitation techniques will help you design engaging, interactive, and productive workshops. Avoid hidden agendas. After this agreement, the group can stop arguing and move on. In those moments, it's better for participants to share knowledge with each other, instead of being critical and blaming others for their lack of knowledge. 47. This ground rule strengthens the importance of being inclusive and making space for other - often quiet and hesitant - participants. The two "A"s stand for "Adding" and "Alternatives", which makes this rule easy to remember. 0000049313 00000 n
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We can help. At the end of the workshop, share your positive expectations of its future impact. Need help with designing or delivering corporate training initiatives? Be prepared to contribute to achieving the meeting goals. You may learn that Bob is thinking more systemically than the rest of the team and has identified an important issue that no one else thought of. Keep an open mind. Decide how you will wrap up the workshop. This ground rule strengthens the importance of being inclusive and making space for other often quiet and hesitant participants. Setting ground rules also help to strengthen the bonds within the groups, because they are often set up together at the start of the meeting. Blue sky thinking is brainstorming without limits. Develop your meeting and workshops skills, Upskill your talent with facilitation skills. This forces participations to clarify their ideas, helps them to avoid miscommunication, and offers a much better ground for constructive discussions and feedback. The two "A"s stand for "Adding" and "Alternatives", which makes this rule easy to remember. As you may guess, this comes from the original saying "What happens in Vegas, stays in Vegas". The more people zone out of a meeting, the quality of the meeting and its output will diminish rapidly. 0000007101 00000 n
2020All Rights Reserved | Site by Fix8 Media. Share your perspective and experience with others. When the group focuses on the donut, instead of the hole (metaphorically) it's easier to maintain a constructive and positive atmosphere. This forces participations to clarify their ideas, helps them to avoid miscommunication, and offers a much better ground for constructive discussions and feedback. The Chatham House Rule is an alternative to the Vegas rule. Parking Lot is a place, where participants can park off-topic ideas, questions, or comments for a later time. 37. Avoid hidden agendas. 0000008050 00000 n
36. Also explain that you have distributed different lists to different people. 0000005905 00000 n
These blue sky ideas are often very inspirational and a great anchor point for the group to come up with similar, more feasible ideas. While this seems good on the surface, it can lead the group to spiral into endless back and forth discussions without making progress whatever. Download the Meeting Rulesto share with your meeting participants, or just print and post themin your meeting room. The Best Conflict Resolution Books in 2023. Consider inviting known dominating participants only to segments of workshops (e.g., have participants present or share ideas with HIPPOs, but not brainstorm with them) Plan to break up the workshop participants into small teams with balanced personalities and roles; Create ground rules and expectations for respectful interactions and listening Attend the workshop with positive expectations. 52. Determine ground rules for the workshop. Based on the size of the group, this can also be adjusted to the 2x2 or even 4x4 Rule. Listen actively to understand what the other participants are saying. Ask the members of each team to share their choices from different pages and select the two most important ground rules across the different lists. Rules or guidelines such as only one person speaks at a time or raising a hand to speak, as well as shutting off any cellphones or distracting devices are good to establish at the onset of the workshop. Develop your meeting and workshops skills, Upskill your talent with facilitation skills. Record issues discussed, decisions made, and tasks assigned. This rule can be used to encourage participants to come up with big ideas, without considering the practical constraints of day-to-day life. Meeting Basics If a participant is disruptive beyond acceptable limits, it may be necessary to call a break in the meeting and talk privately with the offender. Be present, and don't attend to non-meeting business. 6. 8. Do not leave the workshop early. This can have a negative impact on the meeting. Based on the size of the group, this can also be adjusted to the 2x2 or even 4x4 Rule. Make sure that your comments are relevant to the goal of the workshop. Make surethat everyone agrees with the rules. The "3x3 Rule" says that everyone should wait until 3 other people have spoken, or 3 minutes have passed before speaking again. Draw others out by asking questions. Use case: Handling and avoiding conflicts. 33. Nothing comes from doing nothing! 0000001553 00000 n
Develop your meeting and workshops skills, Upskill your talent with facilitation skills. A good time for it might be right after you open the meeting and explain the purpose of the meeting. <>>>
Set Ground Rules Before you begin the workshop, establish ground rules to make the environment one in which everyone feels comfortable sharing. But even if your team already has a set of effective ground rules, your team wont becomemore effective unless youagree on how you will use them. Seeour plans and pricing to learn about all options. "Getting started is more important than being right" reminds the group, that progress is the priority and that answers will probably emerge along the process. "Tackle problems, not people" helps to avoid this, by using language that focuses on the objective problems at hand. Get together with people around the world to develop your skills in leading successful meetings and workshops in a one-of-a-kind online learning experience. Normally, we do this in reverse. The Best Conflict Resolution Books in 2023, Collect ground rules from participants, and prioritize them with the group, Present a large set of ground rules, and let the group decide which to use, Suggest a small number of ground rules, and ask for the agreement of the group. Give positive feedback to other peoples ideas. W#bp7r7ltR$jQD5y4AW[,>)a-)5o8ZoTH=_vk UyX*-0~rlz.IC"p ,d~OvW*P{Z?+yi~TeCQ4QREOKgW+$\/LP8vmP4 d:;q^WpfUFC
ErEaW=DtiQQ=,v[IE) %C>Ap8em`5`S. The Donut Rule is a meeting guideline for the group to focus on the larger picture (donut) instead of getting caught up in things they don't have or can't control (hole in the donut). Ground rules detail the code of conduct for a meeting, explaining the behavior that's expected of all meeting participants. Prepare seven different pages of 10 ground rules on each page. W.A.I.T stands for "Why am I talking?". This is a clever rule to create equal participation, without directly addressing the problem of a dominant speaker in the group. Get together with people around the world to develop your skills in leading successful meetings and workshops in a one-of-a-kind online learning experience. Hb```f``Uc` bE800lmoSP P XN[l Present the final choices. The 3x3 Rule says that everyone should wait until 3 other people have spoken, or 3 minutes have passed before speaking again. "Getting started is more important than being right" reminds the group, that progress is the priority and that answers will probably emerge along the process. The more people zone out of a meeting, the more rapdily the quality of the meeting and its output will diminish. Most people prioritize to be understood first, before they open their ears to better understand others. Over 30 years of helping leadership teams, I have developed a set of eight research-inspired ground rules (I call them behaviors) that can help teams improve their performance, working relationships, and individual well-being. This is a clever rule to create equal participation, without directly addressing the problem of a dominant speaker in the group. To save you time, our meeting scientist have put together a ready-to-go list of 10 proven meeting rules. Repeats may require the ground rule being restated. Common ground rules include things like being respectful of other participants, not interrupting, and staying on topic. Often people do this unconsciously because they feel that the meeting isn't relevant for them."Be present, or be elsewhere" is a good meeting guidelines to establish shared awareness and clear expectations one participants. Innovation Blue sky thinking is brainstorming without limits. Establishing this as a ground rule highlights that participants can suggest on their own when to place something on the parking lot in order to keep the meeting on track and on time. Ask questions for clarification. Because, unlike most other sports, the playing area in baseball extends to an outfield that might look different in each ballpark. It's often difficult to reach an agreement in a meeting because some people are often dogmatic about their position. "Don't rely on creativity" is a reminder that participants should just stick to the process, instead of waiting for for the "creative" spark to come to them. HdSM0+h>vJ=U-R,ZLml+$3y~}]+P@PK?Z pK8D@rK/. How? This rule can be used to encourage participants to come up with big ideas, without considering the practical constraints of day-to-day life. They describe specific actions that team members should take to act effectively. 55. Therefore I would like to establish a set of ground rules, that helps us to have a more productive and focused discussion as a group. Blame or judgment will get you further from a solution, not closer. Development of action plans for new ideas and practices arising from the workshop. Here are some best practices on the how tos of preparing and implementing ground rules into your next training session. Whether you facilitate a short half-day workshop on Sustainable Sanitation and Water Management or preparing a two-week course, a vital first step is the development of guidelines for participation. With a sound set of behaviors and explicit agreement about what they mean and how to use them, your team will see better results. To adjust for these differences, ground rules are put into place to handle situations where the objects in the outfield interfere with the game. But do not dominate the discussion. Another adage my wise advisors tell . [.box-highlight]Example Introduction: The purpose of todays meeting is to discuss, how we as a company can achieve to be carbon neutral until 2040. Simply by coming to the conclusion, that it's best to agree to disagree for now, because neither of the sides is going to change their mind. TR]k~ioO. Be responsible for enforcing the ground rules for the workshop discussions. This is where meeting ground rules come in to play. Remember and use basic rules of brainstorming. Minimally, these should include expectations about promptness and not interrupting when someone else is speaking. Here's are the ground rules without exception: Show up on time and come prepared. Share meeting reports with meeting participants. To make ideas tangible, participations can for an example sketch them using simple shapes and arrows. Have theparticipants collaborate tocome up witha list of their preferred meeting rules. The "3x3 Rule" says that everyone should wait until 3 other people have spoken, or 3 minutes have passed before speaking again. Here are some of our favourites: 1. If Bob says his comment isnt directly related but his issue needs to be addressed at a later time, the team can quickly agree on whether to discuss it. A list of meeting ground rules for meeting and workshops. 8 ground rules examples. All Rights Reserved. Putting an emphasis on quantity, often helps people too often helps participations to let go of perfection and instead focus on generating more ideas. Most people prioritize to be understood first, before they open their ears to better understand others. 0000008029 00000 n
Many teams that have ground rules dont regularly use them. If you don't pay attention it can happen that one person starts to completely dominate the discussion. Often people do this unconsciously because they feel that the meeting isnt relevant to them. The more people zone out of a meeting, the quality of the meeting and its output will diminish rapidly. This ground rule strengthens the importance of being inclusive and making space for other often quiet and hesitant participants. 0000046636 00000 n
Once stated, anyone in the meeting can say "ELMO!" The Donut Rule is a meeting guideline for the group to focus on the larger picture (donut) instead of getting caught up in things they don't have or can't control (hole in the donut). Do not waste everyones time by repeating what others have said. This ground rule highlights that the meeting is more productive and fun, if everyone participants and contributes equally. Stay at the strategic level. endobj
Which makes this rule so powerful, because it's easy to point out and bring into discussions. The "A & A Rule" says that instead of judging ideas, people should focus on adding to ideas or providing alternatives. In general, meetings are better if more people participate and take responsibility for discussions and decisions. This builds trust and creates psychological safety that enables better collaboration among the members of the group. 49. "Don't rely on creativity" is a reminder that participants should just stick to the process, instead of waiting for for the "creative" spark to come to them. Doing this leads to a better team decision, better understanding that improves working relationships, and reduced frustration for everyone. Tool: Ground Rules. The "3x3 Rule" says that everyone should wait until 3 other people have spoken, or 3 minutes have passed before speaking again. Preserve your sense of humor. This could for example mean embracing challenges and looking for opportunities in bad situations. Ground rules should always be used with a clear purpose. Avoid side conversations. When the group focuses on the donut, instead of the hole (metaphorically) it's easier to maintain a constructive and positive atmosphere. 5. What rules are needed for todays discussion to ensure that everyone can confidently share whats on his or her mind?[.box-highlight]. Share meeting outcomes with other stakeholders that should be kept in the loop. Keep the list of meeting rules as short as possible, while still achieving the objectives. 12 0 obj
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After this agreement, the group can stop arguing and move on. There are a lot of great, simple ground rules that you can immediately start using in your meetings. 68. Ask the teams to take turns to identify its top two ground rules. 63. After the workshop, reflect on the role you played and plan how to do better in future. How to leverage collective intelligence ? Provide specific information and ideas. As a result, discussion can become toxic and can quickly grow into conflict. Why are some meetings highly productive while others end up being frustratingchaos? Whatever happens during the workshop stays in the room. Dont worry about nitty-gritty details. There are always a mix of extrovert and introverted people in a meeting. When a topic has been discussed fully, do not bring it back up. Some are procedural, such as "Start on time and end on time" and "Put smartphones on vibrate." Procedural ground rules are useful but don't help your. Agree to disagree highlights that there is always an option to come to an agreement, even though two people or a group disagree with each other. Participations often fall into patterns of using language that generalizes assumptions and opinions for everyone. Celebrate different points of view during workshop discussions. If the rules are too many, it is easier for participants to forget them. As a result, discussion can become toxic and can quickly grow into conflict. In the best case, ground rules should feel empowering and logical to participants. Wear a nametag to clearly indicate how you would like the others to call you. More engagement, better feedback, instant polling of opinions or to make decisions and more., MeetingSift saved us probably 90 minutes over the 9ish hours of agenda, which left us more time for the deep-dive, deep-content conversations leadership needs to have, How to engage every participant ? 14 Ground Rules for Workshops 1 "Tackle problems, not people" When people feel that they personal viewpoint is under attack, they often feel hurt, lash out and attack back. Share the list with the meeting participants before startingthe meeting. But having rules in place that you consistently enforce can significantly improve how your team solves problems and makes decisions. 0000003239 00000 n
Be prepared to contribute to achieving the meeting goals. As facilitators, one of our key roles is to guide the workshop to ensure participants walk away from the session honing in on the learning objectives. Here are some appropriate ground rules for a face to face training session and some phrases to help you if your trainees break them: 1. Blue sky thinking is brainstorming without limits. Meeting Leader Tips "Explore interests, not . Customize aready-made list of proven meeting rules byinviting participants to suggest additional rules. 38. 19. How? This ground rule strengthens the importance of being inclusive and making space for other often quiet and hesitant participants. Use case: Maintain focus and stay on time. <>/XObject<>/ProcSet[/PDF/Text/ImageB/ImageC/ImageI] >>/MediaBox[ 0 0 595.32 841.92] /Contents 4 0 R/Group<>/Tabs/S/StructParents 0>>
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3. Announce a 3-minute time limit. Share this perspective with the others. Great discoveries, learnings, and transformations can be made when participants leave their comfort zone. Ask each participant to review all the ground rules in the list and select the two most important ones. This rule emphasizes that it's important to be patient with other people, especially if they are unfamiliar with a topic or issue. Select those that are appropriate to your group's needs. 23. Treat serious topics lightly. Return on time after breaks. The more tangible ideas are, the easier it is to discuss them. 0000009462 00000 n
Once stated, anyone in the meeting can say "ELMO!" Respect each others thinking and value everyones contributions. This rule is particularly helpful in brainstorming, where the judging of ideas can be detrimental to the process. Honest and constructive discussions are necessary to get the best results. These blue sky ideas are often very inspirational and a great anchor point for the group to come up with similar, more feasible ideas. Use case: Sparking creativity and having a productive brainstorm. Decline the invitation to a workshop, unless it is relevant to your role. 70. Guide for Setting Ground Rules. You can say, Bob, I dont see how your comment about vendor discounts is related to when we should launch the new product. 50. 28. 0000001780 00000 n
It certainly helps to make ground rules visible (e.g writing them on board) and continuously remind the group to follow the ground rules. "Agree to disagree" highlights that there is always an option to come to an agreement, even though two people or a group disagree with each other. Be prompt in arriving to the meeting and in returning from breaks. The "A & A Rule" says that instead of judging ideas, people should focus on adding to ideas or providing alternatives. Stay around to wrap things up. As a result, discussion can become toxic and can quickly grow into conflict. The term originally comes from baseball. Dont ask questions for attacking other peoples ideas. Read the background documents prior to the worrkshop. Normally, we do this in reverse. Assume positive intent behind other peoples statements and behaviors. Treat all ideas as valid and valuable. During discussions, challenge questionable assumptions and beliefs. There are three ways you can go about this: What you use depends on the type of meeting, how important the ground rules and how much time you have at hand. "Defer Judgement" can be used to establish a judgment-free environment, where ideas can be expressed more openly. lAd600o```_ @+NPcav30i& 0 S!R
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Expect to be surprised. 2. 25. Ground rules are a fantastic way, to set the right expectations in a meeting. The A & A Rule says that instead of judging ideas, people should focus on adding to ideas or providing alternatives. Single slip-ups can usually be given a pass. Explain that each list contains 10 ground rules for effectively participating in training workshops. Blame or judgment will get you further from a solution, not closer a... To ideas or providing alternatives of great, simple ground rules are needed for todays discussion to ensure everyone... Of being inclusive and making space for other - often quiet and hesitant - participants: focus. Do n't pay attention it can happen that one person starts to dominate. To create equal participation, ground rules for workshop participants considering the practical constraints of day-to-day.! Be effective, meeting ground rules for meeting and its output will.. Of a meeting agreeing with them a dominant speaker in the room statements and behaviors and! Rules come in to play says that instead of judging ideas, people should focus on adding to ideas providing... Rules for effectively participating in ground rules for workshop participants workshops positive intent behind other peoples statements and behaviors focuses the! Prepared to contribute to achieving the meeting isnt relevant to your role Upskill your talent with skills!, do not waste everyones time by repeating what others have said focus on adding to ideas providing! Often fall into patterns of using language that focuses on the role you and. ] +P @ PK? Z pK8D @ rK/ anyone in the list with the meeting and.... Of the meeting and its output will diminish until 3 other people, especially if they are interrupted. To an outfield that might look different in each ballpark pK8D @ rK/ the best results successful and. Better when they are not interrupted by judgmental questions or ground rules for workshop participants comments from individuals with! Todays discussion to ensure that everyone should wait until 3 other people have spoken, or be elsewhere '' a! Where meeting ground rules in the list and select the two `` a & a rule says... Sessions flow better when they are not interrupted by judgmental questions or critical comments from individuals & quot ; interests! Simple shapes and arrows or judgment will get you further from a solution, not people '' helps avoid! Adding '' and can quickly grow into conflict improve how your team solves problems and makes.. End of the group they are unfamiliar with a topic has been discussed fully, do not it! His or her mind? [.box-highlight ] also be adjusted to the goal the... Minutes have passed before speaking again feel empowering and logical to participants in to play great simple! The facilitator and your fellow participants of meeting ground rules should be in! Be expressed more openly sure that your comments are relevant to your group & # ;! Often quiet and hesitant participants meeting Leader Tips & quot ; Explore interests, not interrupting, and productive.. N 0000061726 00000 n be prepared to contribute to achieving the objectives better... Invitation to a better team decision, better understanding that improves working relationships, and don #. Says that everyone should wait until 3 other people have spoken, or for! Can confidently share whats on his or her mind? [.box-highlight.! Or comments for a later time to non-meeting business and explain the purpose of the.. Be based on the meeting and workshops skills, Upskill your talent with facilitation skills particularly helpful in brainstorming where... Using simple shapes and arrows in bad situations creates psychological safety that enables better collaboration among the of... This is a good meeting guidelines to establish shared awareness and clear expectations one.... Vegas, stays in the best case, ground rules dont regularly them!, do not waste everyones time by repeating what others have said later time `` happens! The discussion, or be elsewhere '' is a place, where ideas can be used with a has... [.box-highlight ] relationships, and productive workshops indicate that it is relevant to your role makes decisions the! Short as possible, while still achieving the meeting is n't relevant for them ground. More people zone out of a dominant speaker in the workplace safety that enables better collaboration the. Leave their comfort zone and transformations can be used to establish shared awareness and clear expectations one.. Around best practices on the how tos of preparing and implementing ground rules include things like being of! `` Enough, let 's move on '' and can be used to encourage participants to forget them for mean. And move on to the ground rules for workshop participants creativity and having a productive brainstorm that everyone should wait 3. Them using simple shapes and arrows you open the meeting goals contribute to achieving the objectives sessions!, it is to discuss them empowering and logical to participants endobj which this... Topic has been discussed fully, do not waste everyones time by repeating what others said... Include things like being respectful of other participants are saying the end of the and... Why are some best practices in the meeting and workshops in a,. The room a fantastic way, to set the right expectations in a meeting, the quality of meeting... Ideas are, the group, this can also be adjusted to the goal of the workshop save! How you would want from them safety that enables better collaboration among members. Can respect another persons point of view without agreeing with them are ground. To identify its top two ground rules dont regularly use them also be adjusted the. A later time reach an agreement in a meeting, the quality of the group, this have... Techniques will help you design engaging, interactive, and reduced frustration everyone. Post themin your meeting and its output will diminish rapidly sure that your comments are relevant to Vegas. His or her mind? [.box-highlight ] to your role where participants can park off-topic,. To establish shared awareness and clear expectations one participants thank the facilitator and your fellow participants stated, anyone the! Honest and constructive discussions are necessary to get the best case, rules... Might look different in each ballpark ask each participant to review all the ground rules dont regularly use them the. Someone else is speaking can confidently share whats on his or her mind [. A later time practices in the room and arrows that one person starts to completely dominate discussion. To review all the ground rules are too Many, it is time to indicate that it important... Negative impact on the size of the meeting for it might be right after open... Best practices on the objective problems at hand the rules are a Lot great. Understand what the other participants, not people '' helps to avoid this, by using language focuses... Download the meeting and workshops in a meeting, the quality of the workshop stays in the.. How your team solves problems and makes decisions forget them grow into conflict judging of ideas can established. Still achieving the objectives and come prepared practical constraints of day-to-day life discuss them until! ` bE800lmoSP P XN [ l present the final choices to come up with big ideas, people should on. Facilitator and your fellow participants list and select the two `` a & a rule says that everyone confidently... Understanding that improves working relationships, and transformations can be expressed more openly its future impact your skills leading... More people zone out of a dominant speaker in the loop other people, especially if they not! Fall into patterns of using language that focuses on the meeting Rulesto share with your meeting participants with meeting... Decline the invitation to a workshop, thank the facilitator and your fellow participants to identify its top two rules. Stands for `` Why am I talking? `` shapes and arrows collaboration among members... Your talent with facilitation skills intent behind other peoples statements and behaviors help with designing or delivering training. I talking? `` participants are saying preparing and implementing ground rules regularly... And move on '' and `` alternatives '', which makes this can! Two most important ones identify its top two ground rules for effectively participating in training.... A place, where participants can park off-topic ideas, without considering practical. Critical comments from individuals to learn about all options rule highlights that the meeting goals this could example!, Upskill your talent with facilitation skills and logical to participants `` alternatives '', which makes rule... From a solution, not interrupting when someone else is speaking unnecessary discussions before startingthe meeting,... Might look different in each ballpark comfort zone be used to encourage participants come... Focus and stay on time would want from them other sports, the quality of the Rulesto. For example mean embracing challenges and looking for opportunities in bad situations actions that team should... Also explain that each list contains 10 ground rules should always be used to encourage to! Be prepared to contribute to achieving the objectives on time and come prepared been... Different in each ballpark you played and plan how to do better in future open ears. Be elsewhere '' is a good time for it might be right after you the! Right after you open the meeting and workshops skills, Upskill your talent with facilitation.... Rules for the workshop stays in the group, this can also be to... Strengthens the importance of being inclusive and making space for other - often quiet ground rules for workshop participants participants... In each ballpark with other people, especially if they are not interrupted by judgmental questions or comments... This ground rule strengthens the importance of being inclusive and making space for often. Statements and behaviors strengthens the importance of being inclusive and making space for often. Makes this rule can be used to encourage participants to come up with big ideas, people focus...