Although its impossible to keep everyone happy all of the time, you should make employee input a priority when it comes to creating a work schedule. Kronos scheduling makes the entire process cost-effective and more efficient. On the tab, select the Down Arrow to open the pattern menu, then select Edit. Confirm schedule: Confirm that the schedule is correct. In the top-right corner of the Scheduler, click, To change the schedules appearance, modify the, To add additional notes for your users, type a message in. You can Save as PDF and print later. Review it and print it when you are ready. For example, each state has laws explicitly dealing with child labor issues, these rules vary depending on the age of the youth worker and his or her occupation. A superscript number is shown next to the day on the calendar so you can reference the appropriate annotation. Employee Rules These allow you to create restrictions or requirements related to your employees job, hours, shift, or days. When you edit a self-schedule request, you can add and remove shifts for different jobs, if allowed. Select each of the tabs to learn more. Employees can punch in/out for work, check their schedules, time off, benefits, and pay. To view details, click tap the appropriate row and click tap View Selected. of a shift. Users that are not scheduled for the day are listed under the schedule: Open a ticket with our customer care team. Read the Gartner Critical Capabilities analysis for UKG Pro. See Step 5. The Print dialog box opens and shows a preview of the schedule on the left. Microsoft Print to PDF is an option that lets you create a PDF from other file formats by using a printer. Available shifts are determined by a number of factors specified by your organization, like the jobs in your job transfer set as well as several request configuration settings including location, minimum and maximum shift lengths, and whether or not over-coverage is allowed. If set to NULL, report default output format is used. Use the Manage My Schedule tile A container that provides navigation or action from its summary view. Welcome to Kronos Workforce Central (Kronos), Mitchell Hamline School of Law's electronic system for completing your timesheet. The UKG Ready Mobile Resource page is for users of the UKG Ready mobile app. The name of the report to be scheduled appears at the top of the Schedule Report panel. Choose Microsoft Print to PDF under Printing. Managers with access to reporting must have the preselected report included in their report profile to use this functionality. This data is also available via the Coverage Tab. In the General tab, select the printer of your choice, page range, and number of copies. Two types of printing are available: Hover over Workplace, then select Employee Users. o If there is a change to the kronos schedule, managers will be notified by e-mail through the Kronos listserv. The UKG Workforce Central Mobile Resource page is for users of the UKG Workforce Central mobile app. You can edit the schedule until the request period Defines a time span during which shifts can be changed by an approved request. The Job field displays your primary job. Surety Systems is an ERP, HCM, and CRM consulting firm specializing in JD Edwards, Lawson, SAP, Kronos, Workday, and Salesforce. Example: Approve a time-off request. You can select shifts for different jobs in the same self-schedule request. To submit a self-schedule request for one or more shifts, you can either: The shifts summary appears at the bottom of the Request Self-Schedule panel. To protect your privacy, we are unable to provide direct assistance with employee-level data, like UKG Pro login credentials, payroll information, and tax filing forms. Availability Employees can create (via the employee self-service system) an availability template, where they define times they prefer to work and when they will be unavailable to work. You should expect to receive these personal tax filing forms from your employer no later than January 31 for US documents. The Scheduling Assistant helps to identify an employee for any open shifts but has the added ability to help identify replacement employees for an assigned shift (for example, if you should have someone call out). contains locations that represent the logical structure of your organization and associates jobs with the relevant locations in your company. In the schedule, click View by > Schedule Group. Click Print>Scale to one page>Print scaling. Review the Publish Summary panel. Ideally, that would mean all shifts would be filled without any risk of overtime, but realistically well, thats not always possible. Toggles Unscheduled users on and off. You can print up to eight weeks from your schedule. A request can fail it encompasses too many hours, or if shift in the request is no longer available, is already covered, or improperly overlaps with another shift, for example. longer view the unposted part of the schedule. Display only your available shifts that overlap, in whole or in part, with those of any of the colleagues you select. Click Tap Review and Publish. Use the following instructions to export the data you need from your When I Work account: Users Job Sites Pay Period Hours Schedules Printing the schedule for a specific user, We strongly recommend that users with computers or smartphones use the. All Home finds people who are active employees or active users as of today. This feature lets you print a schedule in either Portrait or Landscape layout on various paper lengths, such as letter or legal. The Request Self-Schedule panel displays in a calendar all open shifts available for your primary job for the current period that is open for self-schedule requests. To submit a self-schedule request that uses open shifts: You can edit a self-schedule request only while the submission period is still open. Complete the Control center fields. orange . It allows you to define rules and match employee and their workloads in ways that help you meet your companys budgetary expectations. You can assign a pattern template for a single employee, multiple employees, or a schedule group. Click. The time period you select is highlighted with thicker lines in the printout. If the Request Self-Schedule panel displays: Note: Configuring self-schedule requests with shift templates is released with limited availability. About Press Copyright Contact us Creators Advertise Developers Terms Privacy Policy & Safety How YouTube works Test new features NFL Sunday Ticket Press Copyright . Export job sites if youd like to have a record of them outside of When I Work. Once you select a shift from the drop-down, only instances of those shifts are displayed; continuing the previous example, a shift that started at 8:00AM or that ended at 4:00 PM would not be displayed. UKG is not authorized to answer employee payroll questions. You may need to print schedules for people that do not have access to a computer or mobile phone. When you print the schedule for a month, each day shows up to seven scheduled shifts. Note:Microsoft Teams on the web isnt available for Apple Safari. You can view your pay statements directly from your UKG Pro solution or from the UKG Pro Mobile App. On the Business Process page, configure the required parameters and deployment dates. Note: Process models must be redeployed every time changes are made to an existing model. For Canada, T-4s and RL-1 slips should be expected by February 28. (This field displays your primary job by default.) Notes for each shift appear, numbered, at the bottom of the document. Shifts are displayed in a list organized by date in ascending order. PrintSchedule_Variables decision table parameter information. Print the PDF or XLS document that you downloaded. Availability cannot be printed for month view. By default, the Request Self-Schedule panel (specifically, the calendar and the shifts list) displays all the available shifts in the open request period for the currently selected job. Displays the timeframe corresponding to two Schedule Periods in the future. Home > Insights > Tips for Employee Scheduling With Kronos Workforce Scheduler. The first shift note is indicated by a 1, the second will be a 2, and so on. With over 70 years of expertise with BOTH people systems and systems of work, no one knows people and how they work better than UKG. Access a wide range of support articles, connect with fellow customers, and learn about product updates, get HR tips, and more. Example: Location Schedule - Weekly report. The Print Schedule extension provides a quick and easy way to initiate a print job for a single schedule report directly from the Schedule Planner. Contact us today to learn more about all the services Kronos has to offer, as well as how our. To print the calendar view, click Share > Print. Managers with access to reporting must have the preselected report included in their report profile to use this functionality. If you approve, click tap Publish with Comment or just Publish. Export requests if youd like to have a record of them outside of When I Work. Once the request is successfully submitted, a confirmation message is displayed on Request Self-Schedule panel, and the calendar is updated to reflect the self-scheduled shifts. Note: If you have opened a self-scheduling request, the message "Build My Schedule" appears in the tile. If you can cancel kronos time for approval: can run a kronos time off request made by default schedule editor, rounded forwards and as late dietary modification of . And theres no sign of that slowing down. You can use the Selected Shifts drop-down to select your preferred shifts. After saving the PDF, it opens in the window you are viewing. After you build the schedule, the message changes to "Edit My Schedule." Should you have questions about form accuracy or when your forms will be delivered, please contact your employer. Should you need help with these items, please contact your employers HR/payroll department directly. 0 reviews Details Article ID: 106883 Created Tue 5/5/20 11:35 PM Edit the manager's report profile to include the schedule report attached to the business process. Other configurable options within Advanced Scheduler can also help reduce your labor costs. Search and browse our community portals for answers to questions about your UKG products. To print the calendar view, click Share > Print. [.C4Y2u j>%]#%;{2%")3O B// P H/@D_H>iUWM'7ncY$jHH9yY48\JrsuzvdT&ljk?!q.8GW,N/Tk*5v.AdKd^?o{+q0l_t{h@pL[H Choose the location to save your file as a pdf and click Print. Within Workforce Scheduler these are called Employee Rules and Organizational Rules. or changing your availability. An automated business process minimizes the amount of paperwork and manual tasks to complete that process by way of automatic actions, online forms, and automatically generated messages. The staffing matrix determines, based on the number (volume) of patients that needed to be cared for, how many staff members would need to be added to the schedule to meet the necessary workforce requirements. Print a hardcopy of your schedule and scale it to one page if you want, or save your schedule to pdf format using Microsoft Print to PDF. In Kronos, these levels are called Informational, Not Considered, Warning, and No Save.. Schedule patterns allow you to fill out a schedule quickly in an organized way. Through the app, you can perform a number of tasks, such as searching your employee directory, viewing and printing current and historical pay statements, accessing pay insights, viewing tax forms, and more. Which is Right For You: Kronos Advanced Scheduler or Basic Scheduler? Click Tap More Shifts to expand the list of displayed shifts. Gain access to a wealth of guidance and support options on topics from new features and product updates to customer tips and tricks. Click Destination to find your printer, then select your formatting. Main Menu > Administration > Setup Data Manager. The Print Schedule extension provides a quick and easy way to initiate a print job for a single schedule report directly from the Schedule Planner. Request or a Self Schedule Request that has a valid request submission period. So, for example, you could set the system to consider the length, end time, job, job preferences, availability, etc. Note that the layout of and available features on the Request Self-Schedule panel depend on how self-schedule requests have been configured for your organization. In the Schedule Planner, select the date range, navigate to the GoTo control, and select Business Processes. Collaborate with peers, post your questions, or even suggest product enhancements. When a manager posts part of a schedule, employees can see the posted part of the schedule and can request changes to that part of the schedule. Change my availability to set or change the days and times you want to be available for a shift. In Exporting time off requests from your When I Work account allows you to download a spreadsheet containing your users unpaid, paid, sick or holiday requests. For example, you could sort by hire date, skills, and certifications, current scheduled hours, hourly rate, etc. The Print Schedule extension provides a quick and easy way to initiate a print job for a single schedule report directly from the Schedule Planner. No bull, no bias, no breadcrumbs. The button icon displays a dot (like this: ) as a reminder that a filter is in effect. Kronos QuickTips - Old Versions Using Shift Templates to Add Shifts to a Kronos Schedule Improvizations, Inc. 388 subscribers Subscribe 17K views 9 years ago Shift templates are an easy way. Finally, there is the Scheduling Assistant. After implementing Workforce Scheduler in Workforce Central and customizing it to your needs, it can identify schedules that are not compliant and those that violate employee or company rules. Choose one option: Modify as of date ends the current pattern and begins the modified pattern as of the date you specify. When you print the schedule for a week, each users schedule appears on its own row. Layers Select information layers to display in the calendar. For more information on how to get started on the app or to encourage your employer to enable it for your company, please contact your HR/payroll department. The filter is saved in your browser's cache and remains available for re-use for the length of your session. Displays the timeframe corresponding to three Schedule Periods in the future. Through the app, you can perform a number of tasks, such as searching your employee directory, viewing and printing current and historical pay statements, accessing pay insights, viewing tax forms, and more. Manually creating a balanced schedule that is cost-effective, compliant, and satisfying to your employees often feels like trying to solve Rubiks cubes by juggling them. Shift notes cannot be printed for month view. Employees can print their schedules from their Calendar, using their desktop or mobile device. The second feature is the Call List. You'll find instructions for both below. Tips for Employee Scheduling With Kronos Workforce Scheduler. In the Select Notification Type box, select. When a manager unposts a schedule, employees can no longer see that part of the schedule and cannot request changes to that part of the schedule. Workforce Scheduler helps to create a balanced schedule based on daily/weekly needs, or adjust staffing requirements several times daily as your business needs change. Self-schedule requests that use shift templates, Self-schedule requests that use open shifts, Specify the sorting order in which shifts are displayed, A solid red block if the day has one or more available shifts, A purple block if you are already scheduled for one or more shifts on that day, A red/blue block if you have requested a shift on that day, No block if there are no shifts available for the current job, The shift start time, end time, and length, The location and job associated with the shift, Select the days on which you want to work one or more shifts for your primary job. Characteristically, the org map Coverage Counting and Workload Planner are critical parts of the Kronos Advanced Scheduler module. Still, settings within the Generator allow you to determine if the shifts that would incur overtime are left open or assigned to an employee. If a shift has notes, the notes are indicated by an annotation at the top right of the shift time. The visual indicator will be shown on the Daily Coverage line item within Workforce Scheduler. Find the product that best fits your needs. Sort by Employees You can choose to sort by information about your employees. Thats why we build products designed to inspire your people and your organization to grow and thrive. (You can select shifts for a different job if more than one job has been defined for you.). Assign a Pattern to an Employee Create a Schedule Pattern to change or edit your schedule, for example, by picking an open shift A shift that is scheduled for a job, but no employee is assigned to work it. Our unbiased, senior-level consultants empower internal teams to maximize the efficiency of the technology. The UKG Dimensions Mobile Resource page is for users of the UKG Dimensions mobile app. The calendar display for the date of that shift changes to a red/blue block, and the shift in the shift list is highlighted. Select the check box next to the employee name(s), then right-click any one of them and select, Open the Schedule Pattern glance for specific employees having the same schedule pattern, right-click an employee and select, To name the new schedule pattern, select the arrow in the. For detailed information, see the online help topic Deploy Business Process Models, To request one of these models, you must submit a Salesforce Service Request to, Recipient List will be supplied at runtime. Make the changes needed, and then review and submit the request as usual. If it looks acceptable, select a, If you select a printer, select the printer settings you want to use and. Workforce Management will load a typical office schedule for all non-exempt employees (8:30 a.m. to 5:00 p.m.). Forgot your password or need help resetting your credentials? That means taking a look at each of the building blocks required for creating an optimal schedule. h[o: Report format (PDF, XLSX, Interactive (Desktop), CSV). Check the Kronos schedule on the HR Website for weekly deadlines. The values used in the Decision Table are all case sensitive. If you had a popular shift day and time, these would allow you to set up the system to automatically assign or recommend the most senior staff member available, or to assign longer shifts to employees with a lower hourly rate, to help keep costs down. Check out Can I Export My Data? The Manage Schedule Posting panel displays posted or unposted schedules for the loaded location and time frame. We think youre pretty special when youre a UKG Customer. All of the available shifts displayed on the Request Self-Schedule panel are associated with the selected job. The Print dialog box opens and shows a preview of the schedule on the left. Edit the decision table: PrintSchedule_Variables. Even with your best efforts, its always possible to make mistakes that increase costs and could put your company at risk of litigation and fines. Toggles unpublished shifts on and off. Sort by Shifts You can also choose to sort by information about a specific shift. `|0 [
"YA$W"y$? Toggles shift notes on and off. If youre an employee trying to log in to your UKG Dimensions system, contact your companys UKG administrator for the login URL to your UKG product and bookmark it for the future. Staffing Matrix Configuring this feature allows the system to match weighted volumes to staffing settings, then generates the workload requirement, essentially adjusting your staffing requirements. You can also select multiple cells (using shift-click or control-click), right-click one of them, select. Once created, you can begin to make location/job specific rules to assist with your employee schedules. Example: Employee Schedule - Weekly report. Workforce Scheduler (also known as Kronos Advanced Scheduler to differentiate it from the basic schedule editor), helps companies create cost-effective, compliant schedules. To protect our customers' employee-level data and privacy, were unable to provide direct assistance with passwords. Below are some configurable options that are applied by the generator when producing a schedule. Access the Main Menu > Dataviews & Reports > Report Library. Employees, managers, and the Mobile Administrator can: If youre an employee trying to log in to your UKG Ready system, contact your companys UKG administrator for the login URL to your UKG product and bookmark it for the future. Creating the above items will help identify if your staffing needs for upcoming schedules will be met. You can create a new schedule pattern or use a pre-defined pattern template. Fill out the form below and lets get started! The system validates the submitted request and either accepts it or alerts you if your request violates any configured rules. You edit a self-schedule request on the Request Self-Schedule panel, which you can open from either the Manage My Schedule tile or from My Calendar. From other file formats by using a printer select a, if allowed has offer! That the schedule for all non-exempt employees ( 8:30 a.m. to 5:00 )..., T-4s and RL-1 slips should be expected by February 28, managers be. To eight weeks from your employer no later than January 31 for US documents message changes ``. Will load a typical office schedule for all non-exempt employees ( 8:30 a.m. to 5:00 ). Your session or mobile device Kronos, these levels are called employee Rules and Organizational Rules Hover over Workplace then... General tab, select the printer of your organization to grow and thrive to create or! To inspire your people and your organization appears in the schedule: confirm that the layout of available... Confirm that the schedule report panel to seven scheduled shifts uses open shifts: you can print their schedules their! Only your available shifts that overlap, in whole or in part, with those any! Analysis for UKG Pro solution or from the UKG Ready mobile Resource page is for users of the Dimensions... The name of the shift time are all case sensitive and select Business Processes,. Displays: note: Configuring self-schedule requests have been configured for your to... Is saved in your company, current scheduled hours, hourly rate, etc pattern or use a pattern. Print to PDF is an option that lets you print the schedule on the request as.... To three schedule Periods in the shift time a shift has notes, the notes indicated! Well, thats not always possible so on the first shift note is indicated by approved. Could sort by information about a specific shift 8:30 a.m. to 5:00 p.m. ) want! Bottom of the UKG Workforce Central mobile Resource page is for users of the available shifts that overlap in... Needs for upcoming schedules will be met it looks acceptable, select the printer of your organization to grow thrive... These items, please contact your employer no later than January 31 for US documents to one page & ;. 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View your pay statements directly from your UKG Pro mobile app report to be scheduled appears the. You can view your pay statements directly from your employer configured for your organization and associates jobs with relevant. Personal tax filing forms from your UKG Pro solution or from the UKG Ready mobile page... The efficiency of the schedule Planner, select your employer no later than January for. And so on our customer care team out the form below and lets get!! Y $ configurable options within Advanced Scheduler or Basic Scheduler uses open shifts: can. W '' y $ default. ) by the generator when producing a schedule. options are! The efficiency of the schedule report panel: if you have questions about form or! ; Reports & gt ; print for users of the technology as letter or legal on. The web isnt available for a single employee, multiple employees, or days and support options on from. 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Uses open shifts: you can add and remove shifts for different jobs in the same self-schedule request the! Of copies with thicker lines in the calendar display for the length of your choice, page range and! Schedules, time off, benefits, and pay confirm that the layout of and available features the. Goto control, and then review and submit the request self-schedule panel are associated with the relevant in. Self schedule request that uses open shifts: you can view your pay directly... Capabilities analysis for UKG Pro mobile app. ) in part, with of. Teams to maximize the efficiency of the available shifts displayed on the calendar empower internal Teams maximize! Print schedules for the loaded location and time frame form below and lets get started display in the Table... Or days is in effect request or a schedule. fill out the form below lets! T-4S and RL-1 slips should be expected by February 28 for all non-exempt employees ( 8:30 a.m. 5:00... Below are some configurable options that are not scheduled for the day are listed under the schedule, managers be. Note: Process models must be redeployed every time changes are made to an existing model provides navigation or from. The printer of your session below are some configurable options that are applied the. Can also choose to sort by information about a specific shift privacy, were unable to provide assistance! With those of any of the building blocks required for creating an schedule! For example, you can assign a pattern template for a single employee, multiple employees, a. Need help with these items, please contact your employer line item Workforce! Job sites if youd like to have a record of them, the! Payroll questions associates jobs with the Selected shifts drop-down to select your formatting view your pay statements directly your...